Basic Policy on Proper Handling of Specific Personal Information

Last modified: April 1, 2023

We have established this basic policy to work as an organization to ensure proper handling of Individual Numbers defined in the “Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures” and specific personal information (hereinafter collectively referred to as “specific personal information”).

1. Name of Business

NTT Urban Development Asset Management Corporation

2. Compliance with Relevant Laws, Regulations,Guidelines, Etc.

We handle specific personal information appropriately in compliance with the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, Act on the Protection of Personal Information and other laws and regulations, Guidelines for Proper Handling of Specific Personal Information (Businesses) Guidelines for Proper Handling of Specific Personal Information in Finance Operations (Supplement) and other guidelines, etc.

3. Purposes of Use of Specific Personal Information

Our purposes of use of specific personal information are within the following scope of work handling Individual Numbers.

Work related to Individual Numbers of officers and employees (and their dependents; includes work in the righthand column)

Work related to Individual Numbers of officers and employees (and their dependents; includes work in the righthand column)
  • Tax withholding work carried out by employers based on the Income Tax Act
  • Individual resident tax work carried out by employers based on the Local Tax Act
  • Employment insurance work carried out by employers based on the Employment Insurance Act
  • Health insurance work carried out by employers based on the Health Insurance Act (application and payment work)
  • Welfare pension insurance work carried out by employers based on the Welfare Pension Insurance Act (application work)
Work related to Individual Numbers of those other than officers and employees (includes work in the righthand column)
  • Preparation of payment records for compensation and fees based on the Income Tax Act
  • Preparation of payment records for dividends, surplus distribution and fund interest based on the Income Tax Act
  • Preparation of payment records for real estate usage fees, etc. based on the Income Tax Act
  • Preparation of payment records for the transfer of real estate, etc. based on the Income Tax Act
  • Preparation of records for execution of investment unit subscription rights based on the Income Tax Act
  • Preparation of records for allotment of investment units without contribution based on the Income Tax Act
  • Preparation of payment records for dividends and surplus distribution of investment units based on the Income Tax Act
  • Preparation of payment records for deemed dividends of investment units based on the Income Tax Act
  • Preparation of payment records for a consideration, etc. for the transfer of investment units, etc. based on the Income Tax Act

4. Proper Use

We do not use specific personal information in a manner that may encourage or induce illegal or unjust acts.

5. Matters Related to Safety Management Measures

We take necessary and appropriate organizational safety management measures, human safety management measures, physical safety management measures and technological safety management measures to prevent the leakage, loss or damage of specific personal information and otherwise manage it (when handling specific personal information in a foreign country, we take such safety management measures after understanding the system on the protection of personal information, etc. in the foreign country). In addition, when we have employees handle specific personal information, we conduct necessary and appropriate supervision of these employees so that they can safely manage that information. For details of the safety management measures for specific personal information, please use the following contact information.

6. Method for Requesting Disclosure, Etc. of Stored Personal Data Related to Specific Personal Information

For details of the procedures for requests regarding notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, elimination or suspension of provision to a third party of stored personal data related to specific personal information (“requests for disclosure, etc.”), matters regarding required documents and other various procedures, required method of identification and method of our response, please use the following contact information. In addition, disclosure or notification of the purpose of use of stored personal data may incur a prescribed fee.

7. Contact for Questions

Please use the following contact information for inquiries regarding details of the measures which we have taken to ensure safe management of specific personal information and the handling of specific personal information, notification of the purpose of use of stored personal data related to specific personal information, requests for disclosure, correction, addition, deletion, suspension of use, elimination, and suspension of provision to a third party or complaints.

Name Corporate Administration Department, NTT Urban Development Asset Management Corporation
Address 1-5-1 Otemachi, Chiyoda Ward, Tokyo 100-0004
TEL 03-6262-9400
Business Hours 9 a.m. to 5:30 p.m. (excluding Saturdays, Sundays, public holidays, etc.)

However, please contact the unitholder registry administrator about inquiries regarding specific personal information related to unitholders. Please use the following contact information for inquiries.

Contact for Inquiries Regarding Specific Personal Information of Unitholders

Name Securities Agency Department, Sumitomo Mitsui Trust Bank, Ltd.
Address 2-8-4 Waizumi, Suginami Ward, Tokyo 168-0063
TEL 0120‐782‐031
Business Hours 9 a.m. to 5:00 p.m. (excluding Saturdays, Sundays, public holidays, etc.)

8. Name, Address, and Title and Name of Representative of Entity Handling Personal Information

Name NTT Urban Development Asset Management Corporation
Address of Head Office 1-5-1 Otemachi, Chiyoda Ward, Tokyo
Title and Name of Representative Yutaka Torigoe, President and CEO

End